What is included in my registration fee?

Day Registration gives you access to all we have to offer between 10am and 6pm. This includes the dealer room, guest star talks, autograph sessions and 'Photos With The Stars' If you would like to attend the evening entertainment (discos, games, fancy–dress (Sat only) etc.) you may purchase a party ticket separately, or choose full weekend.

NOTE: A maximum of one day and one party ticket is allowed. If you require both days then you must purchase a full weekend.

Full Weekend Registration gives access to the full event from 2pm Friday to midnight Sunday.

Alumni Ticket Registration is the same as Full Weekend Registration with added features:

• Admittance to the star cocktail party with buffet on Friday night, which gives you the opportunity to mingle with our guests in an intimate setting.
• Priority at the autograph sessions.
• Special limited-edition gifts.
• Reserved seating at the talks.

All attendees will receive a convention book and there may be additional gifts in your registration pack, but this depends on what we can arrange and we won't know until closer to the event.

Please note that hotel charges are NOT included and are payable direct to the hotel.

Where is Reunion Held? / Venue

The event is held at the De Vere Staverton Park.

Hotel address:
Staverton Park
Daventry Road
Staverton
Daventry
Northamptonshire
NN11 6JT.

Further Information on Staverton Park

Opening hours

The bar is open throughout the day and to hotel residents throughout the night as well (subject to hotel staffing).

To mark the start of the Ball there is an opening ceremony on Friday afternoon at around 6pm, and we finish with a closing ceremony on the Sunday afternoon.

Admission to the event

Upon arrival you should report to the registration desk where you will be given your convention pack. If you have not paid in full you will be asked to do so before admission will be granted. If you are fully paid-up, your badge will have been sent to you.

All attendees must wear their badge in a visible position at all times so that the crew and stewards can admit you to the event rooms. Failure to do so may result you being asked to leave the premises.

If you forget to bring your badge, or lose it during the event, you will be charged £3 for a replacement. The replacement badge will have the next available virtual queue number meaning you will lose your previous place in the queue.

Hotel Accommodation

If you would like to stay at the De Vere Staverton Park with us, please complete the accommodation section of the order form and we will book your hotel room for you. If you are not staying in hotel with us it is up to you to arrange your own accommodation.

Rooms in the hotel are issued on a first come first served basis. If we are unable to accommodate you we'll try to let you know at the earliest opportunity to enable you to find alternate accommodation

Booking, Payment and Confirmation

When registering by post you should complete a registration form. These can be obtained by clicking the 'Booking Details' button on the menu to the left. Full payment is required unless you book during the previous event. If ordering tickets by post we accept payments by cheque, postal order, and credit card, additionally if registering in person we are more that happy to accept cash.

Shortly after your payment has cleared we will send you your booking confirmation. If fully paid-up your badge(s) will be sent 14 days before the event at the latest. Confirmations and updates are sent via e-mail where possible. If you don't have an e–mail address we do ask that you send us 2 first or second-class stamps.

All payments must be made in Pounds (£) Sterling (GBP).
Cheques should be made payable to SF Ball Ltd.

Programme / Schedule

Our event starts on Friday with the opening ceremony at about 6pm. At around 7pm the exclusive cocktail party for Alumni ticket holders begins, and at around 8pm the fun, games and a disco starts in the main hall.

Saturday kicks off at 10am with guest talks and photos with the stars. The autograph sessions are scheduled for the afternoon. The evening continues with a fancy dress competition and the disco.

Sunday follows the same as Saturday during the day, with the closing ceremony late afternoon. Our final evening of fun, games and disco starts around 7pm.

These timings are intended as a guide only.

A full schedule will be provided in the event pack issued at the registration desk when you arrive.

SF Ball Ltd. reserves the right to change the programme as and when necessary.

Autograph Sessions

All ticket holders will be given the opportunity to take part in the autograph sessions.

Standard Policy (applies unless otherwise stated):

• The event guide will be signed for free if accompanying a paid-for item for the specific guest. If you only want the event guide signed, it will be counted as a personal item and will be chargeable.
• All items to be autographed require a voucher which can be purchased during the autograph session. These vouchers must then be handed to the relevant liaison.

A maximum limit of 5 items per guest may be imposed if time is limited. Bags and other non-essential personal items are discouraged, and should be left at the bag-check area. No cameras, including mobile phone cameras, are to be used in the autograph room.

You may bring your own pictures to the autograph sessions, but please keep in mind that copied or fake pictures are not licensed and the actors are not allowed to sign them for legal reasons. However photos taken of you and the actor at another convention may be signed, as the photographer (you or a friend) hold the copyright.

SF Ball Ltd. reserves the right to change these prices and terms as necessary.

'Photos With The Stars'

On both days there will an opportunity to have your photo taken with the stars. Tickets are strictly limited and sold on a first come first served basis. Guest autograph is included in the price of the photograph.

Please note that it may take some time for our photographers to print the photos, so ensure you allow plenty of time.

Pre-Registration for next year (Earlybird Tickets)

During the weekend you will have the opportunity to pre-register Full Weekend or Alumni tickets for next years event. If you choose to do so and pay in full you will get your ticket at the discounted 'Earlybird' price. After the event prices will revert to full price. Payment at the the event can be made by cash, cheque or credit card.

Earlybird Alumni Tickets are subject to availability.

NOTE: By making your booking and paying your deposit you are entering into a legally–binding contract. You are expected to pay the remainder of the balance in good time, with the final date for full payment one month before the event.

Flexible Payment Scheme

1. The scheme is only available to those who have booked in advance at or before the previous Reunion event.
2. A non-refundable deposit of £30 per ticket is required to secure the booking.
3. Refunds are not permitted, however if you let us know before 9^th August you may be able to transfer the balance (minus deposit payments) to the next Reunion event.
4. You must have at least half the amount paid by March, and full payment MUST be received by 9^th August at the latest.
5. Failure to pay the full balance in time will result in the loss of your tickets and forfeit of any money paid.
6. Post-dated cheques are NOT acceptable forms of payment.
7. All payments must be made in Pounds Sterling (£). Cheques, postal orders, credit/debit cards and Paypal accepted.
8. Cheque's should be made payable to SF Ball Ltd and sent to Reunion, Flat 3 Blighwood, 57 Surrey Road, Poole, Dorset BH12 1HF.
9. Paypal payments may be sent to sales@sfball.com quoting your name and badge number (if known).
10. In the event of a cheque being returned unpaid by the bank we reserve the right to levy an administration fee to cover our costs. This levy and all outstanding money must be paid in full before admission to the event will be permitted. At present this levy is £8 to cover our bank charges.
11. If rooms are available at the DeVere Staverton Park Hotel, SF Ball Ltd can reserve a room on your behalf. Should there be no rooms available you will be notified and it will then be your responsibility to arrange your own accommodation. SF Ball Ltd cannot be held responsible for any hotel expenses incurred by attendee. The hotel will be supplied with your name and address. Hotel fees will be payable at the event. DO NOT SEND US ANY HOTEL FEES.
12. IMPORTANT NOTE: By making your booking and paying your deposit you are entering into a legally-binding contract. You are expected to pay the remainder of the balance in good time, with the final date for full payment one month before the event.
13. Any misuse of the scheme may result in you being prevented from using the scheme for future events.

Fancy Dress Competition

There is a fancy dress competition on Saturday. We encourage you to dress up and prizes are awarded for the best child and best adult costume as judged by our guest stars. Remember each years event is themed, we spend ages choosing a theme that gives you plenty of scope for imaginative costumes.

Dress Code

What you wear is entirely up to you, however we have a few ground rules:

• You should dress up for the Alumni Ticket Friday cocktail party, but as long as you look smart that is fine. Sci-Fi costumes are also permitted. But please do not wear jeans.
• The Saturday evening is traditionally when many people dress up in fancy dress. No sportswear (unless part of fancy dress!).

Basically, this event is for you to enjoy, so don't feel pressured… just go with what you are comfortable with. To get a better picture, why not take a look at the galleries on the website. This has plenty of pictures to give you a better idea.

Poetry and Fiction Competition Rules

Q. Who can enter the poetry/fiction competition?

A. Anyone who's registered to attend the event can enter.

Q. Can I write anything I want?

A. Yes, but the winners will be science fiction or fantasy in the form of short stories, one-act plays or poems.

Q. Does my entry have to be based on a TV show?

A. No. You're very welcome to create your own characters, or to write about characters from your favourite show. Or you can bring together characters and settings from several different shows. It's entirely up to you.

Q. So how do I win?

A. You write a good story, play or poem. In the play or story categories, the judge is looking for interesting ideas, good characterisations, preferably an interesting plot that holds together and a strong finish.
In poetry, the judge is looking for good imagery, a well thought-out structure and creative use of language. Poems do not need to rhyme. There is no word-limit, but bear in mind that the judge want to attend the convention as well as reading entries, so anything over 4,000 words may not be read in full.

Q. Do I need to type my entry?

A. Yes, if you want the judge to like you. Please type it up and submit it on separate sheets of A4 paper (not perforated print-outs), preferably double-spaced for stories.

Q. Does my story have to be in English?

A. Regrettably yes. The judge speaks nothing but English and a smattering of Klingon, so if you want to be understood, stick to English.

Q. What if I don't win a prize?

A. Try again next year. Some of the best authors have been rejected many times before finally becoming best-sellers.

Guest Stars

We have been talking to many actors and actresses and other guests. Those that we have stated as confirmed have signed contracts with us, saying they will be at the event. However, our guests attendance is subject to working commitments. No refunds are given if a guest is unable to attend, however if possible we will replace the guest with a suitable alternative.

Come for the EVENT, not just the guests.

Charity Auction

There is a charity auction where you can submit your own items. If you have items for the auction you must notify us in advance for them to be included. Submitted items must be handed to a member of crew by Friday night at the latest.

Auction lists should be sent to info@sfbreunion.com
or

Paul Smith
SF Ball Ltd 
Flat 3 Blighwood
57 Surrey Road
Poole
Dorset
BH12 1HF

SF Ball Ltd may restrict the number of items that will be auctioned. Submitting an item for the auction does not mean that item has been accepted as we usually have far more items than we are able to include.

Auction Lists should contain the following information:

• Name of person submitting list
• Percentage of auction price to be given to SF Ball Ltd"s charity, minimum 15%, our charity will gladly accept more!
• Full description of each item
• Reserve price (if any) for each item

'Filming and Photography'

Filming during the guest talks, cocktail party, Saturday banquet and Saturday cabaret is strictly forbidden. This includes the use of mobile phones with camera capability.

The taking of photographs is permitted throughout the hotel, except at the cocktail party and the autograph sessions. We ask that in the interests of our guests comfort, those using a flash camera do so at the beginning of each talk.

We reserve the right to ask anyone who does not abide by these rules to leave the convention.

Age Restrictions

Children under five are admitted free with their parent(s) or guardian(s). Children under 14 are admitted at the child rate.

Special Occasions / Announcements

We will be delighted to make announcements for special occasions such as birthdays, engagements etc. However, we must be notified in advance otherwise we will not be able to assist you.

Cancellation Policy

Unless the event is cancelled outright we operate a strict 'no-refund' policy on booking cancellations. This is standard practice for entertainment events.

It is possible to carry over payments to next years event as long as the cancellation is made earlier than 24th July. The deposit is not included in the transferrable amount.

Returned Payment Policy

In the event of a Cheque being returned by the bank unpaid we reserve the right to levy an administration fee to cover our costs. This levy and all outstanding money must be paid in full before admission to the event will be permitted. At present this levy is £8 to cover the bank charges.

Health and Safety

You should keep your possessions with you at all times. Don't leave them unattended as it may cause a security issue.

It is the responsibility of all attendees to ensure the safety of themselves and others.

Weapons Policy

As this event actively encourages fancy dress which often includes accessories of a potentially dangerous nature please note we have a policy regarding these items.

• Any item prohibited by law is strictly forbidden on the premises.
• People carrying any potentially dangerous items should ensure they are handled in a responsible manner to ensure they do not become a danger to themselves or others.
• No weapon or other potentially dangerous item may be taken onto the dance floor.
• If a member of crew or hotel staff consider an item is contravening Health and Safety rules they have the right to confiscate it. Such items will be stored away for collection on your departure.

I have Special Needs, am I catered for?

We hope so, we endeavour to be totally inclusive. Please see our Special Needs page for further details.

Hotel Room Booking Policy

There are a large number of rooms available at the event hotel issued on a 'first come first served' basis.

When you book to attend the event you can reserve a room in the De Vere Staverton Park. This reservation in no way guarantees your booking will be successful as it is dependent on room availability, however the earlier you book the better chance you have.

SF Ball Ltd will endeavour to notify you as soon as possible as to the status of your reservation.

Hotel Smoking Policy

The Staverton Park is a no smokeing hotel.

• Smoking is not permitted in any part of the hotel including the bedrooms.
• Their is a dedicated smoking area near the hotel entrance, the bar and the County Suite (our entrance).

Contacting Us

Full details on how to contact the event organisers can be found on our Contact Details page.